February 12, 2019

W. Hartford's meeting agendas go paperless

Photo | Flickr via allnightavenue
Photo | Flickr via allnightavenue
West Hartford's Town Hall at 50 S. Main St.

West Hartford has partially gone "paperless,'' activating a cloud-based portal that relies more on generating digital documents.

Beginning with its latest Town Council agenda that was generated and shared electronically, West Hartford has activated its paperless agenda-management system, BoardDocs Pro.

Town leaders say the new system will save taxpayers time and money. BoardDocs was developed and marketed by Emerald Data Systems, of Atlanta, Ga.

A cross-departmental team and the council's Administration & Technology subcommittee researched several platforms before settling on BoardDocs, officials said. The town's financial investment in the system was not disclosed.

"BoardDocs is going to save staff hundreds of hours of time in printing, assembling, revising, filing and distributing packets of information in preparation of each council meeting," said Town Clerk Essie Labrot.

Officials said several Connecticut towns' boards of education use the technology, but said West Hartford is the first municipality in the state to use the system for assembling/distributing its council agendas.

Tuesday's scheduled Town Council meeting at 7:30 p.m., now postponed due to snowy weather until Feb. 26, is the first with an agenda compiled using BoardDocs, officials said.

Eventually, BoardDocs will be expanded to manage agendas for all of West Hartford's 30 boards and commissions, said Jared Morin, the town's director of information & technology.

The new agenda management system can be accessed on West Hartford's website.

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